Houston Egg Art Guild
HOUSTON EGG ART GUILD
Revised & Approved February 10. 2001
ARTICLE I - NAME
1. The name of this club shall be the Houston Egg Art Guild. The name and heraldry, singly, or in combination may be used only by persons authorized by the Executive Council and only for official club purposes.
ARTICLE II - OBJECTIVE
The objective of this club shall be to stimulate Interest in the art of decorating egg shells. To provide sources of knowledge, techniques and share ideas.
ARTICLE Ill - JURISDICTION
The jurisdiction of this club shall include the city of Houston and all municipalities and cities within and surrounding the city of Houston.
Anyone outside this jurisdiction may join as an Associate Member.
ARTICLE IV - MEMBERSHIP
The membership of this club must be actively pursuing the art of egg decorating for pleasure, sale and/or competition.
Members must participate in club functions and meetings. Failure to participate at least minimally will result in curtailment of membership privileges.
If at any time the membership decides to cancel a membership, they can do so by written ballot and a quorum vote.
A majority of the membership shall constitute a quorum.
The annual dues, per year, per person, shall be established by a majority vote of the membership present and are payable on or before October 1 each year. Dues are not refundable, prorateable or transferable. The Treasurer shall notify all members whose dues are not paid on the due date and if such dues are not received within the next thirty (30) days,they shall be dropped
from the membership.
A one time enrollment fee of five dollars ($5.00) will be due upon written application for membership. Application will be presented to the general members for approval and acceptance. If applicant is not accepted for membership their enrollment fee will be refunded by the Treasurer.
Associate members shall not have voting privileges. Their dues shall be established by a majority vote of the membership present. They shall receive monthly newsletters.
ARTICLE V • EXECUTIVE COUNCIL
The officers of this club shall be the President, a Vice President, a Secretary and a Treasurer.
These officers shall be elected by ballot at the annual meeting of the club in November, to serve for one year. Their term of office shall begin the first of January and terminate the following January.
A Nominating Committee consisting of four members shall be elected by the club in September. A slate of officers will be presented in October.
Vacancies in office, with the exception of the President, shall be filled for the unexpired term by vote of the club by either show of hands or written ballot.
In the event of a vacancy in the office of the President, said office shall be filled by the Vice President for the remainder of the term.
ARTICLE VI- DUTIES OF OFFICERS
The President shall be the Chief Executive Officer of the club, its official spokesperson, and shall have general supervision of the affairs of the club. The President shall preside at all general meetings and the Executive Council meetings. The President shall appoint Chairpersons of all committees. The President shall chair the Nominating Committee.
The Vice President, in the absence of the President, shall perform the duties of that office, shall chair the Membership and Hospitality Committees and shall render such assistance as required by the President.
The Secretary shall keep the minutes of all meetings of the club and will give the President a copy of the past meeting minutes at least two weeks prior to the next meeting. Shall be responsible tor the correct list of members and committee chairpersons, and for the official set of bylaws.The Secretary shall handle official club correspondence at the direction of the President.
The Treasurer shall have charge of all monies of the club and shall deposit same in such manner as the Executive Council shall direct.The Treasurershall dispense money only upon order of the President or acting President. The Treasurer shall keep an account of all receipts and expenditures and shall present a financial statement at the general meetings or whenever requested.
The Executive Council shall consist of all elected officers.
The Executive Council is authorized to act onbehalf of the membership in all club business activities.
ARTICLE VII - MEETINGS
Regular membership meetings shall be held on the second Saturday of every month with the exception of June when it will be held the first Saturday of the month. There will not be a meeting in the month of December. A club Christmas party will be held.
Executive Council meetings may be called at the discretion of the President
ARTICLE VIII - STANDING COMMITTEES
l. The standing committees, Membership, Hospitality, Seminar, Publicity, Historian, Special Events and Telephone Committees. The President may create any other committees deemed necessary.
ARTICLE IX - DUTIES OF STANDING COMMITTEES
l. a. The Membership Chairperson shall receive all membership applications and make all contacts with potential members.
b. The Membership Chairperson will present the applications to the club members.
a. The Hospitality Chairperson shall be notified of any special events such as sickness, deaths, etc., so that cards. flowers or personal visits can be made. Members will be notified by the Telephone Committee of such events.
b. The Hospitality Chairperson will coordinate club social functions.
The Seminar Chairperson shall arrange for members or guests to demonstrate or teach anything pertaining to eggery as required.
The Publicity Chairperson shall make contact with various news medias, other clubs or civic associations, businesses. etc., to further educate the public to the club functions and objectives. This is to be done with the full knowledge and authorization of the President.
The Historian shall be responsible for the scrapbook and the assimilation of information and pictures therein. Said book shall be kept up to date at all times and brought to general meetings for observation by members.
The Special Events Chairperson shall assist, organize and carry out various duties as directed by the President.
The Telephone Chairperson shall keep a list of members telephone numbers and will contact said members upon request of the President.
All Chairpersons may select as many assistants as required.
ARTICLE X - AMENDMENTS
l. Any proposed amendment(s) to, revisions of, these by-laws must be submit ted in writing to the President for consideration by the Executive Council.
A written decision must be handed down within sixty (60) days by the Executive Council for further action.
A majority vote of the membership shall be required to affect an amendment or a revision in these bylaws.